Although students are ultimately responsible for the accuracy and completeness of their own registration, it is the responsibility of the department and specifically the supervisor and/or supervisory committee to assist the graduate student in planning the student's program (see "Guidelines for Supervisor", "Section 1: Areas of Responsibilities Related to Graduate Programs").

FGSR produces and sends official admission letters to newly admitted students with a copy to the department. The admission letter recommends that the student contact the department for counselling prior to registration.

Permission to Register letters are no longer mailed to continuing students and departments are no longer required to distribute registration materials to continuing students, starting with students registering for Fall 2005/Winter 2006.

Instead, continuing students receive an e-mail from the Registrar's Office directing them to their Bear Tracks account. Here, students can access their registration eligibility date, unofficial transcripts and instructions on where to pick up a University Calendar.

Departments should ensure that their students have been advised to consult with their supervisor or program advisor. The supervisor or other designated department advisor should counsel the student concerning registration in courses, a combination of courses and thesis or department-designated project course, or thesis or project only, whichever is appropriate for that student. If coursework is necessary, the supervisor or advisor should assist the student in selecting the courses required for the graduate program.

Graduate students may not take for credit any undergraduate courses in their field of study and/or major area of study to satisfy the graduate program requirements.

(FGSR Council, 1974/10/18)

In course-based programs, all coursework must be at the graduate level.