Conditions of admissions are monitored regularly by the FGSR. If the conditions are not met by the specified date, the student is not permitted further registrations by the FGSR. Conditions of admission can include successful completion of a prior degree or successful completion of specified courses.
Grades of individual students are monitored and approved by the FGSR after each term.
For students whose grades or GPAs (or both) do not meet the minimum academic standing requirement, the FGSR prepares and sends Academic Progress Reports to departments for their recommendation.
The Academic Progress Reports will identify:
- blank grades
- failing grades
- grades of IN (Incomplete)
- grades of INF (Incomplete Fail)
- sessional GPAs of less than 2.7
- Review the academic record of the student.
- Indicate the recommendations on the Academic Progress Report.
- Return the signed report to FGSR by the deadline indicated.
The FGSR reviews departmental recommendations and if approved updates the student's academic record.
These recommendations and decisions may affect the student’s registration in the following Fall/Winter terms (ie, repeating or substituting a specific course). If necessary, the FGSR will send a copy of the Academic Progress Report to the student to assist with registration.
If the department recommends that the student be required to withdraw, refer to "Recommendation for Termination by a Department" in Section 7.13 Termination of a Student's Program.
The FGSR monitors individual student time limits. Students whose time limits have expired, and for whom there is no department recommendation and FGSR approval on record for an extension, are not permitted further registrations until the FGSR approves an extension.
The FGSR monitors to ensure students have registered in at least the minimum number of course weights (or equivalent) in order to convocate.
Any thesis students who began their programs in September 2003 and thereafter are governed by the following full-time registration policy:
Students who are admitted to any thesis-based degree program (excluding cost-recovery programs) and who initially register as full-time students in these programs must register full-time for the remainder of their program.